Conditions for the Use of Areas of the Library Not Normally Used for Public Services

As an expression of its mission to connect people with information, ideas, and experiences, the Camrose Public Library provides meeting rooms in the Library. These rooms may be used by members of the community for the presentation and exchange of information and opinions. The Library makes these rooms available on equal terms to all persons and groups, regardless of opinion or affiliation. By making a meeting room available as a forum, the Library does not sponsor or endorse the views of any group using the room. 

The decision to make space available is in accordance with all other library policies and space availability. Room bookings must be scheduled and confirmed with CPL's Program Coordinator. The booking of a meeting room is not considered complete until a rental form has been completed and the fee is paid. In the interest of allowing any potential groups to have fair access to these spaces, room bookings can only be made 3 months in advance of the requested date. Room bookings can only be made for times when the library is open to the public. CPL-sponsored or co-sponsored programs have priority over non-library programs, but whenever possible, advance registration will be honoured. 

Groups using this room are responsible for their conduct while using the library facility. Any conduct resulting in damage or loss of library property will be the responsibility of the group using the room. Regardless of who uses this room, the expectation is that the group using it cleans up after themselves and leaves the space exactly has they found it. This includes putting away tables and chairs, and cleaning any dishes they may have used. 

Fees for the use of the meeting rooms are as set out in Schedule A of the Camrose Public Library Bylaws. 

Approval Date: June 2013

Revision/Review Date: June 2016, June 2019, November 2019

Approval Signature: original signed by Board Chair: Elizabeth Luck

Camrose Public Library Board Chair