Personnel Employment Standards Policy

The Library Clerk is responsible to the Board and will organize and supervise all aspects of the operation of the library. He/She will work with the Board and volunteers to achieve the goals and objectives of the Library.

Qualifications for Position:

  • a) able to deal courteously and effectively with the public
  • b) enjoy working with children
  • c) able to work without supervision
  • d) have basic knowledge of library system, books
  • e) basic computer knowledge


  • a) to work in the library during library open hours and additional administration hours as required.
  • b) Resignation will be submitted, in writing. In line with current Alberta Labour regulations
  • c) Any new library clerk will be required to work a 3-month probationary
  • period,

Direct Library Activities:

  • a) shelve, and select books and materials (see policy #16)
  • b) to submit a monthly newsletter to local newspapers
  • c) to collect and sort mail, informing Chairperson of anything requiring
  • immediate attention.
  • d) To process inter-library loans through Parkland Regional Library
  • e) To train and organize volunteers for library duties so that the library
  • runs smoothly and fulfills its specified opening hours.
  • f) To weed books (and replace those which are popular) in a state of
  • disrepair.
  • g) To purchase new books as required
  • h) To organize an inventory once a year
  • l) To record monthly circulation and annual statistics, memberships
  • j) To train patrons to order books on-line

Library Service:

  • a) to help patrons in their search for special library materials
  • b) to organize and supervise children’s summer program
  • c) to work with the STEP student in the summer.
  • d) knowing and implementing FOIP regulations.

Employment Conditions:

  • a) The Board shall establish all personnel policies in accordance with
  • the Alberta Employment Standards.
  • b) The Board shall conduct a performance appraisal on the library
  • clerk once a year on the anniversary date of employment.

Maintenance of the Library:

  • a) Keep the library clean and tidy at all times.
  • b) insure the library is safe i.e. snow removed, rugs in tact, etc.
  • c) Inform the Board of maintenance problems.

Board Relations:

  • a) to maintain and reconcile petty cash records and submit monthly
  • statements for payment.
  • b) to attend workshops relating to library activities as approved by the Board
  • c) to submit an Annual Report at the Annual General Meeting
  • d) to record income (fines, etc.) and forward to treasurer on a timely basis

Library Volunteer Job Description

The Volunteers: are responsible to the Library Clerk. Their responsibilities include: learning and applying correct procedures to assist patrons in the use of library materials, collect membership fees and fines and handling incoming and outgoing materials. They will record the applicable data at the end of library hours. If unable to cover their allotted shift, the volunteer must report to the Library Clerk in advance.